Minutes of Meetings, Agendas and Supporting Documents.

Below you can find the Minutes, Agendas and Meeting Support Documents from 2019, 2020, 2021, 2022 2023 2024 2025

Please note that documents prior to May 2020 are not yet fully compliant with current accessibility guidelines, they will be replaced with compliant documents once converted, if you require a document in an accessible format please contact Clerk.drewsteigntonpc@outlook.com

Historical minutes & Agendas (from 2010 to 2018) can be found here.

2026

Agenda	Meeting Support Documents	Minutes
Agenda 18th of May 2026 7.30 Whiddon Down Village hall for Annual community Meeting.	Notice of public rights. Certificate of exemption from external audit.	Minutes April 2026
Agenda 20th of April 2026, 7.30pm The Long Room, Drewsteignton.		Minutes March 2026
Agenda 16th of March 2026, 7.30pm the church space Drewsteignton.		Minutes February 2026
Agenda 16th of February 2026. 7.30pm Whiddon Down village hall.		Minutes January 2026
Agenda 19th of January 2026. 7.30pm Whiddon Down village hall.		Minutes December 2025

2025

Agenda	Meeting Support Documents	Minutes
Agenda 15th of December 2025. 7.30 pm, The Church Space, Drewsteignton.	DPC 016 new version 3.0	Minutes November meeting 2025.
Agenda 17th of November 2025. 7.30pm Whiddon Down village hall.		Minutes October Meeting 2025
Agenda 20th of October 2025. 7.30 pm The church space, Drewsteignton.		Minutes September meeting 2025.
Agenda 15th of September 25. 7.30 pm The Drewe Arms Long Room.		Minutes July Meeting 2025.
Agenda 21st of July 25, 7.30 Whiddon Down Village Hall		Minutes June Meeting 2025
Agenda 16th of June 25 7.30 Whiddon Down Village Hall.	Exercise of public rights Exercise of public rights statement (17/06/25-18/07/25) Annual Governance Statement 2024/2025 Annual Account Statement 2024/2025 Explanation of Variances 2024/2025 Year end Bank Reconciliation March 25 Internal auditors statement June 25 Items of Expenditure over £100 Asset Register as of 31/03/25	Minutes ACM May 2025
Agenda For ACM 19th of May 2025 7.30 Whiddon Down Village Hall.		Minutes April Meeting 2025
Agenda 28th of April 25. 7.30 Whiddon Down Village Hall.		Minutes For March Meeting 2025
Agenda 17th of March 25. 7.30 pm Whiddon down Village Hall.		Minutes for February Meeting 2025
Agenda 17th of February 25. 7.30 Whiddon Down Village Hall		Minutes for January Meeting 2025
Agenda 20th of January 25. 7.30 Whiddon Down Village Hall.		Minutes for meeting December 2024

2023

Agenda	Meeting Support Documents	Minutes
Agenda 18th of December 2023 NOTE LOCATION CHANGE. At 7.30 Drewsteignton village hall.		Draft minutes for meeting dated 18th of December 2023
Agenda 20th of November, 7.30pm Whiddon Down village hall.	Census information 2021	Draft minutes for meeting on 20th November 2023
Agenda 16th of October 2023, 7.30 Drewsteignton village hall.		Draft minutes for meeting on the 16th of October 2023
Agenda 22nd of September 2023 6.30pm Extra Ordinary Meeting. Drewsteignton Bus Shelter.	Draft minutes for Extra ordinary meeting 22/09/23
Agenda 18th of September 2023, 7.30 Whiddon Down Village hall.	Draft minutes for meeting on the 18th of September 2023
Agenda 8th of September 2023- Extra-Ordinary Meeting.		Minutes of Extra ordinary meeting. 8th September 2023
Agenda 17th July 2023 7.30 Drewsteignton Village Hall		Minutes for 17th of July 2023 Meeting
Agenda 19th June 2023. 7.30pm – Drewsteignton Village Hall.	N/A supporting documents embedded as links in Agenda.	Draft Minutes for 19th June 2023
Agenda 22nd May 2023 – Extra-Ordinary Meeting 7pm in Whiddon Down Village Hall.	N/A	Extra-ordinary meeting minutes for 22/05/2023
Agenda 22nd May 2023 – Annual Parish Meeting.	Draft Minutes of the 2022 Annual Parish Meeting.
Agenda 15th May 2023 – Annual Council Meeting.	N/A supporting documents embedded as links in Agenda.	Draft Minutes 15th May 2023 – Annual Council Meeting.
Agenda 24th April 2023 – Extra-Ordinary Meeting.	N/A	Draft Minutes 24th April 2023 – Extra-Ordinary Meeting
Agenda 20th March 2023.	I.D for Local Elections Poster. Key Dates for Election process leading up to 4th May.	Draft Minutes 20th March 2023.
Agenda 20th February 2023.	N/A	Minutes 20th February 2023.
Agenda 16th January 2023.	Draft 2023-2024 Budget.	Minutes 16th January 2023.

2022

Hatherleigh & Chagford division 2022 Annual Report from County Cllr James McInnes.

Agenda	Meeting Support Documents	Minutes
Agenda 12th December 2022.	N/A	Minutes 12th December 2022
Agenda 21st November 2022.	DPC 023 Reserves Policy V3.0 – DRAFT.	Minutes 21st November 2022
Agenda 24th October 2022	N/A	Minutes 24th October 2022
Agenda 26th September 2022	DPC 020 Press & Media Policy V2.0 R1. DPC 021 Removable Media Policy V1.0 R2	Minutes 26th September 2022
Agenda 18th July 2022	DPC 012 Complaints and Grievances Procedure V1.0 R2. DPC 017 Disciplinary Procedure V1.0 R2.	Minutes 18th July 2022
Agenda 27th June 2022	DPC 011 Confidential Reporting Policy V1.0 R2. DPC 016 Council Risk Assessment V2.0 R1.	Minutes 27th June 2022
Agenda 23rd May 2022 Extra-ordinary Meeting	N/A	23rd May 2022 Minutes – Extra-ordinary Meeting
Agenda Annual Parish Meeting Monday 23rd May 2022	Draft Minutes of the 2019 Annual Parish Meeting.	Draft Annual Parish meeting Minutes 23rd May 2022
Agenda 16th May 2022 – Annual Council Meeting.	16-05-2022 Meeting Support Document. 10.5.22 a) Internal Auditors Report. 10.5.22 b) Certificate of Exemption 2021-22. 10.5.22 c) Annual Governance Statement 2021-22. 10.5.22 d) Annual Accounting Statement & supporting documents. 10.5.22 f) Year End 2021-2022 Budget Report & Virements. DPC 001 Standing Orders V3 R2. DPC 002 Code of Conduct V1 R2. DPC 003 Financial Regulations V2 R1 DPC 004 Scheme of Delegation V2 R2.	16th May 2022 Minutes – Annual Council Meeting.
Agenda 21st March 2022	Meeting Support Document 21st March 2022.	Minutes 21st March 2022
Agenda 21st February 2022	Meeting Support Document 21st February 2022. Agenda Item 9.2.22 d) Annual Planner Feb 2022 to Feb 2023 – Draft.	Minutes 21st February 2022
Agenda 17th January 2022	Meeting Support Document 17th January 2022. 2nd draft 2022-2023 Budget and precept considerations.	Minutes 17th January 2022

2021

Hatherleigh & Chagford division 2021 Annual Report from County Cllr James McInnes.

Agenda	Meeting Support Document	Minutes
Agenda 18th January 2021	Meeting Support Document 18th January 2021	Minutes 18th January 2021
Agenda 15th February 2021	N/A	Minutes 15th February 2021
Agenda 15th March 2021	N/A	Minutes 15th March 2021
Agenda 29th April 2021 (due to the death of HRH Prince Philip this meeting was moved from the 19th)	Meeting Support Document 29th April 2021. Supporting Document 7.4.21 a) Annual Planner 2021-22. Supporting Document 8.4.21 a) Internal Auditors Report 2020-21.	Minutes 29th April 2021
Agenda 5th May 2021 – Annual Council Meeting – 7pm	Meeting Support Document 5th May 2021. DPC 003 Financial Regulations V2.0-Draft. (Policies listed on the Agenda as R1 can be found on the Council Documents page.)	Minutes 5th May 2021
Agenda 21st June 2021	Meeting Support Document 21st June. DPC 007 Anti-Fraud & Corruption Policy V1.0 R1. DPC 008 Lone Worker Policy V1.0 R1. DPC 009 Equality & Diversity Policy V1.0 R1.	Minutes 21st June 2021
Agenda 19th July 2021	DPC 010 Health & Safety Policy V1.0 R1 DPC 011 Confidential Reporting Policy V1.0 R1 DPC 012 Complains & Grievances Procedure V1.0 R1 DPC 013 Data Protection Policy V1.0 R1 DPC 015 Internal Financial Control Policy V2.0. DPC 024 Grants Policy V1.0 – Draft	Minutes 19th July 2021
Agenda 10th August 2021 (Extra-ordinary Meeting) at Whiddon Down Village Hall Car Park – 7.15pm	N/A	Minutes 10th August 2021.
Agenda 23rd August 2021 (Extra-ordinary Meeting) at Drewsteignton Bus Shelter – 7.15pm	N/A	Minutes 23rd August 2021.
Agenda 20th September 2021	Meeting Support Document 20th September 2021. DPC 016 Council Risk Assessment Policy V2.0 (new version). DPC 017 Disciplinary Procedure V1.0 R1. DPC 018 Training Policy V1.0 R1. DPC 019 Freedom of information Policy V1.0 R1. DPC 020 Press & Media Policy V2.0 (new version).	Minutes 20th September 2021
Agenda 18th October 2021	Meeting Support Document 18th October 2021. DPC 021 Removable Media Policy V1.0 R1 DPC 022 Cllr Email & Own Device Policy V1.0 R1 2nd Quarter Budget Report.	Minutes 18th October 2021
Agenda 2nd November 2021 – Extra-ordinary Meeting	N/A	Minutes 2nd November 2021
Agenda 22nd November 2021 (date changed due to planning applications received)	Meeting Support Document 22nd November 2021. 2nd Quarter Budget Report	Minutes 22nd November 2021
Agenda 13th December 2021	Meeting Support Document 13th December 2021. DPC 023 Reserves Policy V2.0 – DRAFT	Minutes 13th December 2021

2020

Agenda	Meeting Support Document (if applicable)	Minutes
Agenda 20th January 2020	N/A	Minutes 20th January 2020
Agenda 17th February 2020	N/A	Minutes 17th February 2020
Agenda 24th February 2020 – Extra Meeting	N/A	Minutes 24th February 2020 – Extra Meeting
Agenda 16th March 2020	N/A	Minutes 16th March 2020
April 2020 – Due to COVID-19 no meeting was held.	N/A	N/A
Agenda 18th May 2020	Meeting Support Document 18th May 2020	Minutes 18th May 2020
Agenda 15th June 2020	Meeting Support Document 15th June 2020	Minutes 15th June 2020
Agenda 25th June 2020 – Extra meeting	Meeting Support Document 25th June 2020	Minutes 25th June 2020 – Extra meeting
Agenda 20th July 2020	Meeting Support Document 20th July 2020	Minutes 20th July 2020
Agenda 17th August 2020	N/A	Minutes 17th August 2020
Agenda 21st September 2020	Meeting Support Document 21st September 2020	Minutes 21st September 2020
Agenda 19th October 2020	Meeting Support Document 19th October 2020	Minutes 19th October 2020
Agenda 16th November 2020	Meeting Support Document 16th November 2020	Minutes 16th November 2020
Agenda 14th December 2020	Meeting Support Document 14th December 2020	Minutes 14th December 2020

2019

Agenda	Meeting Support Document (if applicable)	Minutes
Agenda 21st January 2019	N/A	Minutes 21st January 2019
Agenda 18th February 2019	N/A	Minutes 18th February 2019
Agenda 18th March 2019	N/A	Minutes 18th March 2019
Agenda 25th March 2019 – Extra Meeting	N/A	Minutes 25th March 2019 – Extra Meeting
Agenda 15th April 2019	County Cllr McInnes Report	Minutes 15th April 2019
Agenda 20th May 2019 – Annual Parish Council Meeting	N/A	Minutes 20th May 2019 – Annual Parish Council Meeting
Agenda 17th June 2019	N/A	Minutes 17th June 2019
Agenda 15th July 2019	N/A	Minutes 15th July 2019
Agenda 19th August 2019	N/A	Minutes 19th August 2019
Agenda 16th September 2019	N/A	Minutes 16th September 2019
Agenda 21st October 2019	Meeting Support Document 21st October 2019	Minutes 21st October 2019
Agenda 26th October 2019 – Extra Meeting	N/A	Minutes 26th October 2019 – Extra Meeting
Agenda 18th November 2019	N/A	Minutes 18th November 2019
Agenda 16th December 2019	Meeting Support Document 16th December 2019	Minutes 16th December 2019